Give the people coming off the show floor somewhere to stop.
If your team is exhibiting at the WNC Agricultural Center in Fletcher, the most useful entertainment slot might be after the show, at a private client reception. Give me a small con-game table inside your hospitality room. Two people can watch the same switch, arrive at opposite conclusions, and have an actual conversation before anybody produces another business card.
Here’s how I’d brief your host: greet the client, make the introduction they came for, then point out the magic table if there’s a wait for the rest of their group. Guests can play along without stakes, watch from the side, or carry on talking. The goal is to make the reception hospitable. I won’t stand between a salesperson and the client they crossed the state to see.
Send the reception entrance, not the exhibition address.
Fletcher’s event facilities and proximity to Asheville Regional Airport make one line on the schedule especially useful: where does your guest go when the daytime event ends? Your exhibition space, hotel room block, and evening reception may be at three separate doors. Send me the venue where you’ve booked entertainment, the unloading entrance, and the name the room is under. For a show-floor appearance, clear the performance and footprint with the organizer first.
If you only want a formal reveal for the sponsor, tell me when it happens; I can keep the station available around it. A microphone announcement is optional. A clear path past the table for catering is not.